Position Summary
We’re seeking a high-energy, entrepreneurial Database Administrator to help build a best-in-class fundraising operation, literally from scratch. Reporting to the Director of Fundraising, you’ll be the operational engine of a small but mighty development team, laying the groundwork for sustainable philanthropic growth.
This is not your average back-office role. It’s a rare opportunity to shape the standards, systems, and rhythms of a department during its formative phase. You’ll implement and manage our donor database (likely DonorPerfect), formalize our stewardship systems, bring rigor to our reporting, and design internal processes that help leadership focus on relationship-building. Your work will enable our frontline fundraisers, the Director of Fundraising and the CEO, to make meaningful requests and deepen donor engagement.
If you’re someone who loves building systems, gets excited by spreadsheets and CRM fields, and wants to make a real impact in a mission-driven startup environment, this is your chance.
Key Responsibilities
Build & Own the Donor CRM (DonorPerfect)
- Lead implementation and serve as our in-house database guru
- Create SOPs, custom fields, and entry protocols that set the foundation
- Ensure data integrity, hygiene, and user training across staff/volunteers
Make Every Gift Count
- Process all donations with precision and care
- Ensure personalized acknowledgments within 48-hours
- Reconcile donations with Finance and ensure audit-ready records
Design & Drive Moves Management
- Create systems to track donor touchpoints, reminders, and next steps
- Help leadership stay on top of cultivation strategies and major gift pipelines
- Keep donor histories complete, accurate, and useful
Fuel the Pipeline with Research
- Proactively identify new prospects (individuals, foundations, corporations)
- Build profiles, prep briefings, and help prioritize outreach strategies
- Monitor local news and donor trends for fresh opportunities
Deliver Actionable Reporting
- Develop custom dashboards and regular reporting cadences
- Track metrics like gift volume, retention, LYBUNTs, and campaign performance
- Use data to shape strategy, reveal trends, and tell stories
Be the Operational Backbone
- Coordinate donor meetings, calls, and events with executive support
- Draft and polish donor-facing communications and appeal content
- Liaise with Marketing, Finance, and Programs to support cross-functional goals
Supercharge the Fundraising Team
- Prepare the Director of Fundraising and CEO with profiles, call sheets, and key insights
- Track asks and pledges, ensure fulfillment, and flag follow-ups
- Anticipate needs and clear the path so leadership can focus on the ask
Ideal Candidate Profile
We’re looking for someone who is:
- A systems thinker with a love of structure, checklists, and elegant workflows
- A doer who thrives on momentum, takes initiative, and solves problems without waiting to be asked
- An entrepreneurial spirit excited to leave their mark and shape how things are done
- An excellent communicator who can translate complexity into clarity and uphold a donor-centric tone in all materials
- A collaborative team player ready to roll up sleeves and wear multiple hats
Qualifications
- 3+ years in development ops, nonprofit fundraising, or CRM/data roles
- Hands-on experience with a donor database (DonorPerfect preferred)
- Strong skills in Excel, report creation, and basic data analysis
- Superb attention to detail and organizational habits
- Experience in a small, growing nonprofit or startup environment is a plus
- Bachelor’s degree or equivalent professional experience
To Apply
The National Liberty Museum is an Equal Opportunity Employer seeking a diverse workforce. Interested applicants are asked to please forward your 1) resume, 2) cover letter, and 3) professional references in ONE (1) document for immediate consideration to jobs@libertymuseum.org.